A. Meeting Times
The Threat Assessment Team meets regularly on the 1st and 3rd Wednesday of each month, 2:00 p.m. to 3:00, in the PCR or Admin. 207.
A quorum will consist of 50 percent of the members plus one with at least one of each of the three constituencies (faculty, classified staff, and administrators) represented.
All meetings of the committee will be confidential. Confidentiality will be maintained by all participants.
D. Conduct of Meetings
Decisions will be made due to the sensitivity of information by consensus, except in the case of the election of a committee chairperson. Consensus will be the “rule of order.”
E. Selection and Duties of committee chairpersons or Dean of Special Programs (acting chair) :
A) At the last meeting of the fiscal year, a member of the Threat Assessment Team will be elected as chair by majority vote for the following year (co-chairs may be elected). The chair(s) may serve multiple terms.
B) The duties of the committee chair(s) are to:
1. Prepare the agenda for meetings
2. Preside over the meetings of the TAT
3. Keep records of proceedings for the year
4. Communicate with TAT membership
5. Ensure accuracy of TAT website
6. Report to the President and Senior Staff
7. Prepare Annual Threat Assessment Report
A. Agenda Building
Items may be placed on the agenda in the following ways:
1. Standing items including regular meeting items such as review and approval of minutes
2. TAT Planning members may request that an item be placed on the agenda by submitting it to the TAT Chair(s) 48 hours prior to the next regularly scheduled meeting.
3. At the outset of a meeting, a member may request the inclusion of an item for discussion.
4. Campus members who are not members of the TAT may request that an item of concern be placed on the agenda by contacting a TAT representative or emailing the item to the Chair(s) of the TAT prior to the next regular scheduled meeting.
B. Agenda Order
The normal order of the agenda for TAT meetings is as follows:
1. Call to order
2. Approval of prior meeting’s minutes
3. Old business
4. New business
A. Decision Making
The TAT arrives at shared decisions in a collaborative manner so that recommendations are in line with the TAT’s and college’s stated goals and objectives. All planning is instituted through a representative, coordinated process that is designed to function in a collegial manner.
The Threat Assessment Team is responsible for recommending preventive courses of action to the President and Senior Staff, including recommendations for college-wide, in-service training. The Threat Assessment Team will assemble to review incidents and make recommendations to the President and/or Vice Presidents.
A clearly labeled agenda will be distributed to TAT members. The agenda will include the time and location of the meeting with an invitation to all interested parties to attend. Clearly labeled meeting minutes will be distributed to TAT members.
B. Reporting to Constituents
Members will be responsible for keeping their respective groups informed regarding TAT activities by reporting back to those bodies and eliciting input regarding items under consideration.
C. Annual Report
The Annual Committee Assessment Report will be prepared by the TAT Chair, discussed and approved by the TAT, and forwarded to the President and Senior Management.